Spring Release 2018

Spring Release 2018

We start 2018 with powerful features to identify geographical position of IS Tools users, to complement the use of Maps. Also, lots of improvements on Rules to shape up record names, styles on fields, format and attachments on e-mails, and much more.

GPS location

We make it possible to track and store location details of users based on their mobile device logged in IS Tools. For instance, get the times and last positions of an employee working with deliveries, the distance between his/her position and the next stop, etc. More information is provided under “Changes for administrators”.
21.0 geolocation

Satellite view in Maps

Get a real picture of the world choosing the new “Satellite” option in your Map component, allowing you to place markers with high precision on existing properties or assets.
21.0 satellite view

Other improvements

Zoom-in function

Zoom in on the Map by double-clicking any part of it. Be aware that in previous releases, this function was activated by clicking on the + (plus) icon or using scroll wheel up, while double-click meant the creation of a new marker. Today, creation is only possible via the Create new icon.

Remember my login

Log in a single time to your application, and enjoy working with multiple tabs or windows without having to be redirected to the login page every time you open them.

Notifications for Reports and Imports

You will be notified every time a report or import of yours is finished.

Copy page link

Find the “Copy page link” option in the More menu (i.e., the horizontal three-dot icon) at the top bar, useful to copy the URL of your current application form to the clipboard, so it can be pasted wherever you need (e-mail, notification, etc.).

Filter pop-up with form’s title

The pop-up form of the Record filter will adopt the title of the Section (or Panel) from where this is displayed. The purpose of this is to show to the user which filter belongs to which section in a clear way, in case there are many of these on the form.

Tooltip in Calendar

No need to make your Calendar component bigger to see the details of your appointments in a quick way, just hover over them to display a tooltip where information related to it can be read.

Fields with style

You will notice every now and then that colors are applied to some fields when certain conditions are met. For example, the background of a Drop-down box turns red if the value “Cancelled” is selected. This is helpful to call the attention of the users upon specific actions. More information is provided under “Changes for administrators”.

Bugs fixed

Forms:

  • When access rights were modified by a rule, the action icons on forms didn’t take effect accordingly.
  • The Excel file generated by the Quick report icon in forms, split columns for fields that contained comma in their names.

Data model editor: An error messaged was displayed if trying to open the Data model report containing a Drop-down without list or a Relation field without a parent table.

Reports: The Export to Excel button in the View details popup of the View reports form could not be generated.

Mobile: An error was displayed when attempting to open a form with a Calendar component.

Login: For applications were SMS-authentication is enabled, a duplicate of SMS occurred after users’ sessions timed out and tried to log in again.

Changes for administrators

Changes related to Rules

GPS location

  • Track and store location details of users with our new rule functions: userLatitude() and userLongitude() to get the coordinates where the user is; userLocationTimestamp() to get the time when the previous numbers were recorded; userLocationAccuracy() to set a distance in meters respect to the current coordinates. In combination, configure a powerful way to store, for instance, the times and last positions of an employee working with deliveries.
  • Also, other two functions are available in IQL (i.e., for form filters besides rules): geodist(latitude1, longitude1, latitude2, longitude2) to get the distance in kilometers between two locations (i.e., records) and usergeodist(latitude, longitude) to get the distance in kilometers between a user and a location.
  • It is possible to enable geolocation tracking per role and/or per user.
  • Look for the validations functions related to GPS location further in this webpage.

Record name

  • Creation: A new action is available in Rules wizard, “Create a record”, for instance, new orders can be automatically created upon special information provided by the customer
  • Customization: Besides auto number and free text, the record name can now be configured with an action in Rules wizard. For instance, you can customize it with a pattern adding a suffix/prefix, or based on the value of a unique field or concatenation of values.

E-mails

  • You can now configure the emails sent by rules with some format, for instance, type markdown like **Hi** to make it bold.
  • Also, attach files (i.e., stored in File fields) to your e-mails.

Form URL as hyperlink

Before, to include a link to a form from an e-mail or SMS was only accessible for classic forms. This functionality has been extended to G3 forms, and also for Notifications.

Notifications based on criteria

Notifications can currently be written and sent via its own administrative form or automatically sent by the system in certain events like when generating imports and reports, but this release provides a third option to configure notifications, using the Rules wizard, i.e., once a condition is met, the rule action “Send a notification” will be triggered.

Random key for API

Generation of random keys, to be used in API calls, can be configured via rules. This is handy for cases where a company needs to send links to customers to the web where information has to be collected and queried via API to continue to the next business process.

“Only scheduled” rule group type

Previously, rules placed into groups of type “Scheduled” were triggered on a regular basis by the server, but also by the users via forms or imports if the conditions were met. However, there has been cases where it is only necessary to trigger them exclusively based on the schedule. That’s the reason why we have separated that type of group into two: “Only scheduled” and “Normal and scheduled”. Also, a new setting is available for these groups: “Cron”, where a pattern can be specified in addition to the recurrence, e.g., if a group is set to the Hour schedule, you can use Cron to set it up to run it every 3 hours. Read about the patterns in our user manual.

Rules’ creation and edition dates

Find out when a rule was created and updated by displaying the information tooltip of each rule. Rules’ actions will also show the last update. Obtain this information via the Export to Excel file as well.

Rule execution

A major improvement has been implemented to make rules execute in the order they are listed, i.e., from top to bottom. This allows the administrator to configure a sequence of events in an accurate way.

Changes related to Validations

New functions have been added to the Rules editor in order to extend the validation functionality:

  • For Date and Date time fields: now, today, addDays and addSeconds. For instance, Booking date >= today (addDays) plus 1 day would be useful to ensure that the user cannot enter a date earlier than tomorrow.
  • For geolocation issues: userLocationDistance(latitude, longitude) to validate the distance, in km, between the user and a certain location; userLocationAccuracy() to obtain accuracy of the user’s position; and userLocationAge() to obtain the age, in seconds, of the user’s last reported position.
  • HasRole(), useful in any case, to limit the validation to a certain role.

Every validation includes the new setting “Validate” to control when this event is evaluated: Always, which makes the evaluation run at every save, or Only when [target field] changes, worth to use when you want to validate input into a field, but stop once accepted, e.g., Booking date is valid when Status = Available (only when Booking date changes).
Besides validations, you will notice that “Styles” can be set up to fields in Rules editor as well. For example, you will be able to apply the color red to the background of a Drop-down box if the value “Cancelled” is selected.
21.0 styled field
Note that the styles can also be set to fields that work as “Categorize markers” in Maps.
21.0 styled map category

Changes related to Report

When running reports, some of them are granted priority over the others placed in queue, based to their short historical execution time registered by the system in the past. This is known as the “fast-lane” functionality. In this version, this calculation also includes the user who runs the report, because the time depends on how many records the user has access to.

Notice of planned future changes

The purpose of this section is to highlight selected planned changes that might have an impact on existing applications and user behavior, well in advance of actual development. The intention is that this should facilitate timely feedback, dialogue and preparations where relevant.

  • In our next release (Summer 2018), a new UI for mobile devices will be implemented, making your application look more the way it does on desktop mode.
  • Also, we are working on a fresh version of the Application configuration, i.e., Data model and Form designer, that we will introduce at the beginning of 2019. This new version is built without any plug-in software, unlike the current version, that uses Adobe Flash Player.

News

Full-scale development of fiber network is ongoing in Sweden. The question is whether it is enough. Nowadays many European countries are investing massively in their fiber networks, which creates a demand for expertise.

"A lot of Swedish resources and skills can soon be captured by other countries, while more major markets start to seriously build up fiber networks," said Marco Forzati, researcher at RISE Institute.

— If you can manage an excel spread sheet you can manage Tools. If we need a new feature it is easy to add on, the feature is ready to use within just a few minutes.
Niklas Lindström works as IT architect at HSB Business Support. They have been using the IS Tools platform since several years.

— The biggest strength is that we now have complete control over all the details and that we can manage everything between invoicing and our different key figures, says Niklas.

Next year, the new data protection act will come into place. At that point every company needs to keep a very good eye on their stored personal data, something that could implicate a change of entire IT-systems. This is a problem that the users of the IS Tools IT-system don’t need to worry about.

— We already have the functionality required to meet the new demands, says Johan Barrebo, CEO of IS Tools.

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